Contractor Management Software

Benefits of Contractor Management Software

Eliminate Third-Party Subscription Fees - Unlike ISNetworld, Avetta, and similar networks that charge recurring fees to both your organization and your contractors, Ecesis lets you manage the entire contractor review process on your own platform. No per-contractor fees and no additional costs passed to your contractors.

Prequalify Contractors on Your Terms - Define your own prequalification criteria -- safety performance metrics, insurance requirements, training certifications, written safety programs, and more. You control the review process and approval standards, not a third party.

Deliver Site-Specific Safety Training - Provide contractors with site orientation, hazard communication, emergency procedures, and other required training through the Training Management module. Track completions and ensure every contractor employee is properly trained before stepping on-site.

Track Contractor Incidents - Enable contractors to report safety incidents, near misses, and observations through the mobile app or web portal. Your EHS team maintains full visibility into contractor safety performance alongside employee incidents.

Share EHS Policies and Procedures - Distribute safety policies, site rules, emergency plans, and standard operating procedures to contractor companies and their employees. Track acknowledgments to confirm receipt and review of required documents.

Monitor Insurance and Certifications - Track certificates of insurance, coverage limits, expiration dates, trade licenses, and safety certifications. Automated reminders alert you before documents expire so gaps never occur.

Reduce Risk and Liability - Documented prequalification reviews, training records, policy acknowledgments, and incident data create a defensible record that demonstrates due diligence in contractor safety management.

Real-Time Dashboards - Monitor contractor prequalification status, training compliance, incident rates, insurance expiration status, and open corrective actions through real-time dashboards that give your EHS team and management instant visibility.

Rapid Deployment - Get your contractor management program up and running quickly. Import existing contractor data and begin tracking compliance within days.

Cost Effective - Ecesis is more cost efficient than you might think -- especially compared to third-party contractor networks. Contact us to learn more!

Contractor Management Software Features

Contractor Prequalification - Define custom prequalification criteria and scorecards. Evaluate contractors on safety performance (EMR, TRIR, DART), insurance coverage, written safety programs, training certifications, OSHA citation history, and any other company-specific requirements.

Contractor Safety Reviews - Conduct comprehensive safety reviews of contractor programs and documentation. Score and approve contractors based on your criteria, track review status, and maintain a complete audit trail of all prequalification decisions.

Onboarding Training - Deliver site-specific orientation, safety training, hazard communication, and other required courses to contractor employees through the Training Management module. Track completions, send reminders for overdue training, and prevent untrained workers from starting on-site.

Incident Reporting - Enable contractors to report incidents, near misses, injuries, and property damage through the mobile app or web portal. Route reports to your EHS team for investigation, root cause analysis, and corrective action tracking.

EHS Policy Distribution - Publish and distribute safety policies, site rules, emergency procedures, JSAs, and standard operating procedures to contractor companies. Track acknowledgments and maintain records of who received and reviewed each document.

Insurance and Certification Tracking - Maintain records of certificates of insurance, coverage limits, workers' compensation, general liability, auto liability, trade licenses, and safety certifications. Automated reminders alert you before expiration dates.

Contractor Database - Maintain a centralized registry of approved contractors with contact information, trade specialties, safety performance history, prequalification status, training records, and associated documentation.

Task Tracking - Assign and track tasks related to contractor management such as prequalification reviews, document requests, training assignments, and corrective actions. Automated reminders keep tasks on schedule.

Document Management - Centrally store contractor-related documents including safety programs, insurance certificates, training records, and correspondence with version control and audit trails.

Inspections - Conduct contractor work area inspections and safety observations using the mobile app. Track deficiencies and corrective actions to completion.

Dashboards and Reporting - Generate reports on prequalification status, training compliance, incident rates, insurance expiration, and overall contractor safety performance. Real-time dashboards provide at-a-glance visibility.

Mobile Access - Contractors can complete training, report incidents, view safety documents, and submit prequalification information from iOS and Android devices, online or offline.

Customizable - Configure prequalification criteria, forms, workflows, scoring, and reports to match your specific contractor safety requirements without expensive programming fees.

Frequently Asked Questions About Contractor Management Software

What Is Contractor Management Software?

Contractor management software is a platform that helps organizations manage the safety, compliance, and performance of third-party contractors working at their facilities. It centralizes prequalification reviews, onboarding training, incident tracking, insurance verification, and EHS policy distribution in one system.

How Is This Different from ISNetworld or Avetta?

Unlike ISNetworld and Avetta, which charge recurring subscription fees to both hiring clients and contractors, Ecesis lets you manage the entire contractor review and compliance process on your own platform. There are no per-contractor fees, no third-party subscription costs passed to your contractors, and you maintain full control over your prequalification criteria and review process.

What Does the Contractor Prequalification Process Include?

You can define your own prequalification criteria including safety performance metrics (EMR, TRIR, DART rates), insurance certificates and coverage limits, safety programs and written plans, training certifications, OSHA citation history, and any other company-specific requirements. Contractors complete the review through a self-service portal and your team evaluates submissions against your standards.

Can I Deliver Safety Training to Contractors?

Yes, the Training Management module can deliver site-specific orientation, safety onboarding, hazard communication, emergency procedures, and other required training directly to contractor employees. Training completions are tracked and records are maintained for compliance documentation.

Can Contractors Report Incidents Through the System?

Yes, contractors can report safety incidents, near misses, and observations through the Ecesis mobile app or web portal. Incidents are routed to your EHS team for investigation, root cause analysis, and corrective action tracking, with full visibility into contractor safety performance.

How Do I Share EHS Policies with Contractors?

The Document Management module allows you to publish and distribute EHS policies, safety procedures, site rules, and emergency plans to contractor companies and their employees. You can track acknowledgments to confirm that contractors have received and reviewed required documents.

Can I Track Contractor Insurance and Certifications?

Yes, you can track insurance certificates, expiration dates, coverage limits, workers' compensation, general liability, auto liability, trade certifications, and safety training records for each contractor. Automated reminders alert you when documents are expiring so you can request updated certificates before gaps occur.

Does the Software Generate Contractor Safety Reports?

Yes, you can generate reports on contractor prequalification status, training compliance, incident rates, insurance expiration status, open corrective actions, and overall contractor safety performance. Dashboards provide real-time visibility for your EHS team and management.

Can Contractors Access the System on Mobile Devices?

Yes, contractors can use the Ecesis mobile app on iOS and Android devices to complete training, report incidents, view safety documents, and submit prequalification information -- online or offline. Data syncs automatically when connectivity is restored.

How Much Does Contractor Management Software Cost?

Please check our Pricing page, or contact us for a free 30-minute demo! Unlike third-party contractor networks, there are no per-contractor subscription fees.

Not Your Typical Contractor Management Solution

The Ecesis Contractor Management Software was designed by EHS professionals who understand the challenges of managing contractor safety at busy facilities. Unlike third-party networks that add costs and complexity, Ecesis puts you in control. Our solution is: