Efficiently manage change with our user-friendly Management of Change (MOC) Software. Get up-and-running quickly with intuitive and customizable review forms/workflows, automated notifications, action item tracking and comprehensive reporting.
Manage Change and Improve Compliance and Productivity With MOC Software!
Risk Reduction - Manage potential risks by monitoring controls before implementing a change.
Improved Productivity - Simplify and automate management of change processes to eliminate wasted time and errors.
Fast Turnaround - Review and approve changes in real time with our MOC software program. Access review forms from anywhere. Receive automated alerts from the software program when a review is required.
Standardized Approach - Consistently and thoroughly review changes with centralized forms.
Accountability - Prevent approvals until all applicable action items and reviews are completed.
Transparency - Automated reports provide information on individuals who are holding up change requests.
Compliance Assurance - Quickly and easily demonstrate compliance with OSHA, EPA and ISO standards.
Auditable - Modifications to change requests are tracked to provide a comprehensive audit trail.
Paperless - There is no need to file, scan or email paper forms or spreadsheets throughout the office as our cloud-based software stores and ensures electronic records are readily available from your browser.
Rapid Deployment - You can generate your organization's customized management of change program in a day (versus weeks or months).
Automated Progression - Efficiently submit MOC forms and automatically route them through your organization's approval process.
Standardized - Centrally manage workflows and review criteria for your entire company.
Customizable - You can easily create or incorporate your company's existing MOC checklists and workflows (versus having to pay for the expensive software updates that many MOC software vendors impose).
Conditional Questions - Conditional questions allow reviews to be customized based on a change's scope.
Automated Reminders - Automatic email notifications are sent from the MOC software program letting reviewers know that they need to complete their part in the review process.
Centralized Document Storage - Change-related documents are stored electronically in a secure, centralized, and accessible location.
Action Item Tracking - Action items related to management of change forms are automatically sent to the people responsible for the tasks and tracked through to completion.
Pre-Startup Reviews - Pre-startup checklists are automatically required, or are triggered based on review responses.
Post-Startup Reviews - Post-startup checklists can be used to verify that changes have been effectively implemented and process safety information has been properly updated.
Employee Communication - Notifications to employees who are impacted by changes can be managed and documented within the MOC software program versus by paper forms and emails.
Dynamic Roles and Responsibilities - Reviewers are automatically assigned, based on the department or location that's affected by the MOC request.
Version Tracking - The MOC software automatically maintains historical versions of all Management of Change Forms.
Comprehensive Reporting - Adobe PDF reports clearly document each review and include supporting documents.
Cloud-Based - Our web-based MOC software is available from anywhere through secure and trusted servers.
Phenomenal Support - Our highly knowledgeable staff is available to support you with both software and MOC subject-matter questions.
Frequently Asked Questions About Management of Change Programs and Software
What is Management of Change (MOC)?
MOC is a structured process for proactively identifying, assessing and managing changes within an organization.
Why is MOC Important?
An effective management of change program identifies and controls safety and operational risks before changes occur. This reduces the risk of injuries, environmental incidents, quality issues, operational inefficiency, regulatory non-compliance, and much more. Please see our PSM Management of Change Compliance blog article to learn more about the importance of MOC process.
What Regulations and Standards Require an MOC Program?
How Does MOC Software Improve Regulatory Compliance?
Consistent and accurate regulatory compliance can be one of the most daunting challenges that organizations and companies face, and our MOC software is designed to make regulatory compliance easy! Compliance with rules, regulations, requirements, zoning, permits, recordkeeping, safety training and other compliance requirements can be tracked with our MOC software solution. You can rest easy knowing that you're in compliance with OSHA, ISO, PSM, EPA, DOT, and all of the other entities that regulate your industry.
What Types of Changes Should Be Managed Through an MOC Process?
Any change that could impact health and safety, regulatory compliance, or quality should go through a structured review process prior to being implemented. Examples include changes to:
Process chemicals
Technology
Procedures
Equipment
Facilities
Management personnel
Staffing changes (for example if staffing levels decrease such that adherence to existing procedures is not possible or changes in staffing experience could impact safety/performance)
Budgets (for example if budget levels decrease such that adherence to existing procedures is not possible)
Reviewers spend less time completing their reviews
Employees are more likely to embrace snd use your MOC process
Is Ecesis Difficult to Implement?
Many of our clients come to us having never used MOC software, and they're amazed at how easy it is to transition away from spreadsheets and calendars that weren't quite doing the trick. Our MOC software makes it simple to track changes across your organization, in a consistent manner, with a "paper trail." Yet, there is no paper, which means that change processes can be managed from anywhere, at anytime.
Will Your MOC Software Make Our Approval Process Faster?
Yes! Our entire MOC Software Solution has been designed to improve operational efficiency. A few features that will make your MOC Program more efficient include:
Automated notifications
Verification that required information is completed prior to submittal
Conditional questions to keep forms as short as possible
Email reminders to ensure reviews and action items are not forgotten.
Are Your MOC Forms Customizable?
Yes, our management of change solution makes it easy to customize your MOC forms and workflows to meet your current and future needs.
Does You Software Manage Temporary MOCs?
Yes, temporary change requests are assigned an expiration date. Users are notified by email as this due date approaches and then may request an extension.
Does Your MOC Software Program Allow Me to Add or Subtract Review Requirements Based Risk?
Yes, MOC forms may include risk assessment questions that display conditional questions, require uploading of documents, create action items, and/or turn on additional review requirements.
What is an MOC Risk Assessment?
An MOC Risk Assessment is a process used to identify and evaluate the potential consequences of a change to determine their severity and likelihood of occurence. Changes that have a high severity and a high likelihood of occuring, present a high risk and the MOC process needs to be more rigorous in order to ensure adequate controls are put in place so as not to increase the risk of injuries, down-time, environmental degradation, etc.
What Considerations Must Be Included in An MOC Process?
Considerations vary in management of change processes, but as an example, the OSHA PSM Standard requires consideration of the following prior to implementing a change:
The technical basis for the proposed change
Impact of change on safety and health
Modifications to operating procedures
Necessary time period for the change
Authorization requirements for the proposed change
Any industry can benefit from implementing a standardized process for managing change. A few examples of industries that commonly use MOC software include:
What Should I Look For In an MOC Software Solution?
Prior to selecting an MOC solution, we recommend that you evaluate at least three options from MOC software vendors. Items you should consider during this review include:
How Do Manufacturer's Use Management of Change Software?
Our MOC software is a top choice for manufacturers who have complicated processes or are within a highly-regulated industry. The MOC software can be integrated with SSO (Single-Sign-On) and SAP (Systems Applications and Products) software, as well as other software solutions. Changes to workflows, quality assurance protocols, vendors, equipment, personnel, and much more can be tracked using our Management of Change software.
How Can I Justify Implementing an MOC Program?
MOC programs quickly pay for themselves. As an example, operations personnel could bring a new piece of equipment on-site without an air permit. This might result in a violation of the Clean Air Act, which could cost your company $46,192 per day. As another example, warehouse personnel could purchase a new forklift and if you fail to provide additional training on this forklift, injuries and costly OSHA violations could occur.
The Ecesis MOC Software Solution was designed by end users like you, and is supported by a diverse team of management system experts, engineers, scientists and computer programmers. This partnership ensures our MOC Software Solution is:
Intuitive - The benefit of being designed by end users is that our MOC software program is intuitive and easy-to-use.
Customizable - You are in control to ensure that the functionality of the MOC software and content meet your ever-changing needs (without having to pay for expensive programming fees that many other MOC software vendors charge).
Supported by Subject Matter Experts - Our clients are supported by highly qualified industry experts who can provide advice on both software-related and regulatory questions.
Comprehensive - You can manage nearly all of your management of software needs, as well as nearly all of your EHS software needs, with a single platform (versus having to maintain separate software solutions for inspections, SDS and chemical inventories, training, etc.)
It's easy enough to say what our MOC software can do, but we'd much rather show you what it can do for you specifically! Please call us at (720) 547-5102 or complete the form below to learn more about how our MOC Software can help your company stay ahead of workplace changes and reduce risk.
