Which management of change (MOC) software is the most suitable for your company or organization? It is essential to evaluate 3-5 different solutions before deciding. Use the comparison matrix below for a quick side-by-side view, then review the 11 evaluation criteria that follow.
MOC Software Comparison Matrix
This matrix compares the Ecesis MOC platform against capabilities commonly found in typical MOC software solutions. Use it as a starting point for your evaluation.
| Evaluation Criteria | Ecesis | Typical MOC Software |
|---|---|---|
| Transparent pricing (no hidden fees) | ✓ All-inclusive | ● Often separate implementation, support, and customization fees |
| Configurable without programming | ✓ Fully configurable by admin | ● Often requires vendor programming at additional cost |
| Ease of use | ✓ Intuitive interface, minimal training | ● Varies widely; complex platforms require extensive training |
| Multi-site scalability | ✓ Unlimited sites included | ● May charge per site or require separate instances |
| SSO & enterprise integration | ✓ SSO, SAP, API | ✓ Most enterprise solutions offer this |
| Built-in reporting & analytics | ✓ Dashboards, charts, exports | ● Basic reporting; advanced often costs extra |
| Mobile app with offline access | ✓ Native iOS & Android, works offline | ○ Many offer mobile-responsive web only, no offline |
| Data security (SOC 2, encryption) | ✓ Azure-hosted, encrypted, SOC 2 | ✓ Varies; verify specific certifications |
| EHS subject matter expert support | ✓ EHS experts on staff | ○ Typically generic IT help desk |
| Vendor EHS industry experience | ✓ Since 1993, 30+ years | ● Varies; many are newer entrants or general platforms |
| Integrated EHS platform | ✓ 20+ EHS modules included | ● May be MOC-only or require separate purchases |
11 Evaluation Criteria Explained
Use these criteria when conducting your own side-by-side evaluation of 3-5 MOC software solutions.
Cost
Three Cost Components
Software vendors typically break costs into three components:
- Implementation fees: initial setup, data importation, and user training
- Technical support fees: chat, email, and phone support for using the software
- Recurring license fees: software usage and both minor and major updates
Usability and Effectiveness
Ease of Use
Simplicity and user-friendliness are essential. Complex software is often met with resistance and improper usage by staff, leading to potentially costly compliance gaps. Prioritize intuitive interfaces that ensure better adoption and seamless implementation.
Effectiveness
Many MOC software solutions come with features that look nice but make the software overly complex. Keep sight of the specific problems you need help addressing when choosing the best option for your company.
Technical Capabilities
Configurable
If the software is not easily configurable or customizable, it will not effectively improve your process. Non-configurable software can also be costly in terms of programming and customization fees.
Scalable
The solution should scale to meet your organization's needs as it grows. Consider both the ability to expand in functionality and geographic scope across multiple sites.
Integratable
Consider how well the software integrates with your existing systems, such as Single Sign-On (SSO), SAP, and other enterprise platforms.
Reporting and Analytics
The MOC software should provide comprehensive reporting and analytics to help you track and analyze the effectiveness of your change management processes.
Mobile App
Consider whether you need a mobile application for reviewing and approving changes in the field, with or without internet service.
Security and Privacy
How does the vendor secure your data? MOC software that does not use the latest information security practices could place your company's data at risk.
Vendor Qualifications
Technical Support
Are support hours consistent with when your users need help? Can you access support by chat, phone, and email? Are support personnel knowledgeable on EHS subject matter? A vendor who lacks subject matter expertise will be less likely to provide the support you need to maintain regulatory compliance.
Experience
How long has the vendor been in business? Do they have experience in your industry and in solving your specific needs? Having a vendor that provides subject matter expertise within their support team is crucial to your success.
Ecesis Management of Change Software
MOC Software
Streamline change reviews and approvals
Compliance Obligations
Track regulatory requirements and deadlines
Audits & Inspections
Schedule and conduct compliance audits
Incident Management
Report, investigate, and track incidents
Training Management
Track employee training and competency
Document Management
Centralized document storage and control
