Management of Change Best Practices

Introduction

Embracing change is pivotal for a company's prosperity. Yet, the absence of a well-defined process to proactively identify and assess impending changes can lead to:

• Compromising personnel safety,
• Diminishing productivity,
• Undermining regulatory adherence,
• Introducing operational disparities

This article delves into the components of an effective management of change process and outlines essential best practices for fostering robust risk management within MOC programs.

What is Management of Change (MOC)?

Management of Change is a structured process for proactively identifying, assessing, and managing workplace changes. Examples of changes that should be included in an MOC program include changes to::

• Equipment (e.g., increasing the size of a process pump)
• Maintenance and Testing Procedures (e.g., changing the frequency or method of relief device testing and maintenance)
• Operating Procedures (e.g., changing a process or the rate at which a process occurs)
• Chemicals (e.g., introducing a new raw material to a process or changing its concentration)
• Key personnel (e.g., changing the Safety Manager or Plant Manager)

Take notice of temporary changes as they have the potential to introduce the same level of risk, if not more, as permanent changes.

What Are Some Key Management of Change (MOC) Best Practices?

To increase the success of an MOC Process, you should ensure your program:

1. Has an active and influential executive-level champion
2. Involves front-line employees and middle managers
3. Seamlessly integrates with your company's project management process
4. Includes a readily accessible, simple, and efficient method for submitting change requests
5. Results in quick and efficient reviews to prevent holding up projects
6. Involves the correct people and departments based on the type of proposed change
7. Uses a consistent and structured review process, which, at a minimum, evaluates the following:
• Technical basis for proposed changes
• Impact of the change on employee safety and health
• Impact of the change on environmental emissions, permits, and plans
• Need for modifications to procedures (e.g., operating, maintenance, and safety)
• Need for additional safety devices and/or emergency equipment
• Need for updating of facility plans and diagrams
• Employee and contractor training that will be required
• The time needed to implement the change and appropriate stage gates (e.g., permit issuance, pre-startup reviews, etc.)
8. Includes a defined process for approval/authorization of proposed changes
9. Ensures identified issues and concerns are addressed prior to implementation of changes
10. Provides frequent feedback on the review's progress to the originator of the change request
11. Results in documentation of the review criteria, closure of identified issues, and appropriate approvals/authorizations

What Are The Signs That My MOC Process Needs Some Work?

Your MOC Process likely needs to be reviewed and updated if:

• Change requests are not being submitted per your company's policy
• It takes a long time to review and close change requests
• Reviews are inconsistent or are missing required approvals
• Changes are being implemented before approvals are granted
• Documentation of how each change was reviewed and approved is difficult to locate

How Can Management of Change Software Help?

The manual circulation of paper forms or emailing spreadsheets is a tedious and time-consuming process, leading to reduced employee engagement and delayed reviews. MOC Software streamlines change submissions and automatically routes requests to relevant stakeholders based on the type and location of the proposed change. Additionally, the software promptly notifies personnel of any issues and tracks them to completion, ensuring changes are implemented only after addressing all concerns effectively.

If you are implementing an MOC Process (or want to take your existing process to the next level), please contact us for a free demonstration of the Ecesis MOC Software Solution.

See also:

• Compare Management Of Change Software Solutions
• What Can Management Of Change Software Track
• Top 10 Reasons To Use Management Of Change Software
• Management Of Change Software For Regulatory Compliance
• Management Of Change Software For Midstream and Petrochemicals
• Management Of Change Software For All Types Of Industries
• Management Of Change Software For Manufacturers
• PSM Management of Change Compliance
• Improve Productivity With MOC Software
• Enhancing Regulatory Compliance With MOC Software
• Reduce Risk with MOC Software
• Improve Collaboration With MOC Software
• Leverage MOC Software to Make Data-Driven Decisions
• How Management of Change Supports Emergency Preparedness