AHERA Compliance Calendar Software
The Asbestos Hazard Emergency Response Act (AHERA) requires Local Education Agencies (LEAs) to inspect school buildings for asbestos-containing materials, develop management plans, and conduct ongoing monitoring and maintenance activities on strict recurring schedules. With 3-year re-inspections, 6-month surveillance cycles, annual notifications, and training requirements to juggle across multiple buildings, keeping track of every deadline can be a significant challenge.
Our AHERA Compliance Calendar Software and mobile app centralizes all of your AHERA obligations in one platform, with automated reminders and task tracking so your school district never misses a deadline.
Key AHERA Deadlines to Track
AHERA establishes several recurring compliance deadlines that school districts must maintain. Missing any of these can result in EPA enforcement actions and potential fines:
Asbestos Re-Inspection
A licensed asbestos inspector must conduct a re-inspection of all friable and non-friable asbestos-containing materials in every school building every three years.
Periodic Surveillance
Trained personnel must conduct periodic surveillance of all known and assumed asbestos-containing materials at least once every six months to check for changes in condition.
Parent & Staff Notification
LEAs must notify parents, teachers, and employee organizations annually about asbestos inspection findings, response actions planned or in progress, and the availability of the management plan.
Custodial Awareness Training
Custodial and maintenance staff who may disturb asbestos-containing materials must receive at least 2 hours of awareness training, with refresher training tracked on a recurring basis.
Management Plan Updates
The asbestos management plan must be updated to reflect all re-inspections, surveillance findings, response actions, and any changes to the condition of asbestos-containing materials.
Response Action Tracking
Track timelines for planned response actions including repair, encapsulation, enclosure, or removal of damaged asbestos-containing materials.
Designated Person Responsibilities
Each LEA must designate a contact person to ensure compliance. Track their training status and ensure responsibilities are reassigned if the position changes.
Recordkeeping & Plan Availability
Maintain the management plan in the school's administrative office and make it available for public review. Keep all inspection records, surveillance logs, and training documentation.
AHERA Requirements at a Glance
AHERA establishes a comprehensive framework for managing asbestos in schools. Our software helps track every requirement:
Initial Inspection
Inspect all school buildings for friable and non-friable ACM by accredited inspectors
Management Plan
Develop and maintain a written asbestos management plan for each school
3-Year Re-Inspection
Licensed inspector re-inspection of all ACM every three years
6-Month Surveillance
Periodic surveillance of ACM condition every six months
Annual Notification
Yearly notification to parents, teachers, and employees
Designated Person
Appoint a contact person responsible for AHERA compliance
Custodial Training
2-hour awareness training for custodial and maintenance staff
Licensed Professionals
Use accredited inspectors and licensed abatement contractors
Response Actions
Implement appropriate response actions for damaged ACM
AHERA Training Requirements
AHERA mandates specific training for different roles within the school district. Our software tracks training schedules and sends reminders when refreshers are due:
Custodial & Maintenance Awareness (2 Hours)
Required for all custodial and maintenance staff who may work in areas containing asbestos. Covers identification of ACM, proper work practices to avoid disturbance, and procedures to follow if ACM is accidentally disturbed.
Maintenance Worker Training (14 Hours)
Required for maintenance and custodial workers who conduct activities that may disturb asbestos-containing materials, such as small-scale repair or removal of limited amounts of ACM.
Designated Person Training
The designated person responsible for ensuring AHERA compliance should maintain current training on AHERA requirements, management plan administration, and oversight of asbestos-related activities.
Inspector & Planner Accreditation
Asbestos inspectors and management planners must be accredited under EPA or state-approved programs and maintain current accreditation through continuing education requirements.
Software Features for AHERA Compliance
Multi-Building Tracking
Track 3-year re-inspection and 6-month surveillance schedules independently for each school building in your district.
Automated Reminders
Receive notifications for upcoming re-inspections, surveillance deadlines, annual notifications, and training renewals.
Training Management
Schedule and track custodial awareness training, 14-hour maintenance training, and designated person training across all staff.
Management Plan Tracking
Document management plan updates, inspection findings, surveillance results, and response actions in a centralized system.
Task Assignment
Assign AHERA compliance tasks to designated persons, building administrators, and maintenance staff with due dates and tracking.
Document Storage
Store inspection reports, surveillance logs, training records, management plans, and notification records with our document management system.
Historical Records
Maintain a complete history of all AHERA activities, inspections, and compliance documentation for EPA audits and public inquiries.
Mobile App
Conduct surveillance, document ACM conditions, and manage tasks in the field with our mobile app.
