PSM Compliance Calendar Software (29 CFR 1910.119)
OSHA's Process Safety Management standard (29 CFR 1910.119) requires employers handling highly hazardous chemicals to implement and maintain 14 interrelated program elements, each with specific deadlines ranging from event-driven to multi-year cycles. PHAs must be revalidated every 5 years, compliance audits conducted every 3 years, employee training refreshed every 3 years, operating procedures certified annually, incident investigations initiated within 48 hours, and mechanical integrity inspections performed on manufacturer and code-specified schedules.
Our PSM Software and Compliance Calendar work together to ensure every element deadline is scheduled, assigned, tracked, and documented across your entire process safety program.
Key PSM Compliance Deadlines
Process Hazard Analysis Revalidation
Update and revalidate the PHA at least every 5 years per 1910.119(e)(6). Must be conducted by a team with expertise in engineering and process operations. Retain PHAs for the life of the process.
Compliance Audit
Certify evaluation of compliance with all PSM provisions at least every 3 years per 1910.119(o). Must be conducted by person(s) knowledgeable in the process. Retain two most recent audit reports.
Employee Training Refresher
Provide refresher training at least every 3 years per 1910.119(g)(2). Document employee identity, date of training, and means used to verify understanding.
Operating Procedures Certification
Certify annually that operating procedures are current and accurate per 1910.119(f)(3). Review must confirm procedures reflect current operating practice and changes.
Mechanical Integrity Inspections
Inspect and test process equipment per manufacturer recommendations and recognized and generally accepted good engineering practices (RAGAGEP) per 1910.119(j). Covers pressure vessels, storage tanks, piping, relief systems, controls, and emergency shutdown systems.
Management of Change Review
Complete MOC review and approval before implementing changes to process chemicals, technology, equipment, or procedures per 1910.119(l). Update PSI, operating procedures, and training as needed.
Pre-Startup Safety Review
Perform PSSR for new facilities and modified facilities where the modification requires a change in PSI per 1910.119(i). Confirm construction per design, procedures in place, PHA performed, and training completed.
Incident Investigation Initiation
Initiate investigation within 48 hours of a catastrophic release or incident that resulted in or could reasonably have resulted in a catastrophic release per 1910.119(m). Retain reports for 5 years.
Hot Work Permits
Issue hot work permit for operations conducted on or near a covered process per 1910.119(k). Document fire prevention measures and ensure compliance with 1910.252(a).
Emergency Planning Review
Review and update emergency action plan per 1910.119(n) and 1910.38. Ensure procedures address small releases, evacuations, and coordination with local emergency responders.
Contractor Safety Evaluation
Evaluate contractor safety performance and programs before work begins per 1910.119(h). Inform contractors of known hazards, applicable emergency actions, and safe work practices.
Initial Employee Training
Train each employee involved in operating a process in an overview of the process and operating procedures per 1910.119(g)(1) before initial assignment. Verify understanding.
Process Safety Information Updates
Maintain current PSI per 1910.119(d) including chemical hazard data, process technology, and equipment design basis. Update when changes occur through MOC or PHA revalidation.
Employee Participation
Maintain written plan of action for employee participation in PHAs and other PSM elements per 1910.119(c). Provide access to PSI, PHA results, and other records.
The 14 Elements of Process Safety Management
Employee Participation
Written plan of action, access to PSI and PHAs, consultation on PSM elements
Process Safety Information
Chemical hazards, process technology, equipment design basis documentation
Process Hazard Analysis
Initial PHA, 5-year revalidation, team-based analysis, findings resolution
Operating Procedures
Written procedures, annual certification, safe work practices, emergency operations
Training
Initial training, 3-year refresher, competency verification, documentation
Contractors
Safety performance evaluation, hazard communication, injury/illness logs
Pre-Startup Safety Review
New/modified facility review, design verification, procedure and training confirmation
Mechanical Integrity
Equipment inspection/testing, quality assurance, maintenance procedures, RAGAGEP
Hot Work Permits
Permit issuance, fire prevention compliance, documentation per event
Management of Change
Pre-change review, impact assessment, procedure/training/PSI updates
Incident Investigation
48-hour initiation, root cause analysis, corrective actions, 5-year retention
Emergency Planning & Response
Emergency action plan, coordination with responders, annual review
Compliance Audits
3-year cycle, knowledgeable auditor, findings resolution, 2-audit retention
Trade Secrets
Access to PSI for PHAs, confidentiality agreements, no restriction on health/safety info
Software Features for PSM Compliance
PHA Revalidation Scheduling
Schedule and track 5-year PHA revalidation cycles with automated reminders. Maintain PHA history for the life of the process.
Compliance Audit Tracking
Schedule 3-year compliance audits, track findings and corrective actions, and retain the two most recent audit reports.
Mechanical Integrity Scheduling
Track inspection and testing schedules for pressure vessels, tanks, piping, relief systems, controls, and shutdown systems per RAGAGEP.
MOC Workflow Management
Route management of change requests through defined review and approval workflows before implementation.
Training Management
Track initial and 3-year refresher training for process operators with competency verification documentation.
Incident Investigation
Initiate investigations within 48 hours, track root cause analysis and corrective actions, retain reports for 5 years.
Operating Procedure Reviews
Schedule annual operating procedure certifications and track revision history with document control.
Mobile App
Complete inspections, audits, and safety checks from the field with our mobile app.
