Environmental Permit
Management Software

Never Miss a Deadline

Automated reminders notify responsible staff before deadlines. Escalation rules alert managers when tasks are approaching overdue. The compliance calendar provides a single view of every upcoming permit obligation across all facilities and all permit types.

Clear Accountability

Every permit condition is assigned to a specific person with a defined deadline. Task tracking shows who is responsible, what is due, and whether it has been completed. No more ambiguity about who was supposed to submit the monitoring report or collect the sample.

Real-Time Compliance Visibility

Dashboards show permit compliance status in real time across all facilities. See at a glance which permits are fully in compliance, which have overdue tasks, which renewals are approaching, and where your highest compliance risks are. Share dashboard views with leadership to demonstrate program performance.

Audit-Ready Documentation

When a regulator walks in or an audit begins, every piece of evidence is in one place: the permit, its conditions, the tasks that were completed, the dates of completion, who completed them, and the supporting documentation (monitoring reports, sampling results, inspection records, submission confirmations). No more scrambling to assemble a compliance binder.

Institutional Knowledge Protection

When the environmental manager who "knows where everything is" retires or changes roles, the permit management system retains all of the knowledge: every permit condition, every deadline, every historical compliance record. New staff can see the full history and pick up exactly where the previous person left off.

Centralized Permit Register

Maintain a master register of every environmental permit across all facilities. For each permit, track:

• Permit number, type, and issuing agency
• Issue date, effective date, and expiration/renewal date
• Facility and location
• Responsible person and backup contact
• Permit status (active, expired, pending renewal, under modification)
• All individual conditions and requirements extracted from the permit document
• Attached digital copy of the permit and any modifications or amendments

Permit Condition Tracking

Break each permit down into its individual conditions and requirements. Each condition becomes a trackable item with its own compliance schedule, assigned owner, and documentation requirements. Condition types include:

• Monitoring and sampling requirements (frequency, parameters, methods)
• Reporting and submission deadlines (DMRs, emission inventories, annual reports)
• Operational limits (emission limits, discharge limits, throughput limits)
• Recordkeeping requirements (what must be maintained and for how long)
• Inspection and maintenance obligations (equipment inspections, BMP inspections)
• Notification requirements (upset conditions, exceedances, spills)
• Renewal and modification requirements

Compliance Calendar Integration

Permit conditions flow directly into the Ecesis compliance calendar. Recurring tasks (monthly sampling, quarterly reporting, annual certifications) are scheduled automatically. One-time tasks (permit renewal applications, modification requests) appear on the calendar with appropriate lead time. The calendar provides a unified view of all permit obligations alongside other EHS compliance deadlines.

Task Assignment and Tracking

Every permit task is assigned to a specific person through the Ecesis task management module. Features include:

• Automatic task creation from permit conditions on a recurring schedule
• Advance reminders at configurable intervals before due dates
• Escalation notifications to managers when tasks are overdue
• Task completion with evidence upload (reports, lab results, photos)
• Task history showing all completions, late items, and trends over time

Document Management

Store all permit-related documents in the Ecesis document management system, linked to the specific permit record:

• Permit documents and all modifications/amendments with version history
• Permit applications and renewal submissions
• Monitoring reports, lab results, and sampling data
• Regulatory correspondence and agency communications
• Inspection reports and compliance audit findings
• Evidence of compliance for each permit condition

Renewal Management

Track permit expiration dates and manage the renewal process:

• Automated alerts when permits are approaching expiration (configurable lead time: 6 months, 12 months, etc.)
• Task creation for renewal application preparation steps
• Status tracking through the renewal process (application submitted, under review, issued)
• Documentation of administrative continuity when permits expire during renewal

Applicability Matrix

Generate reports showing which regulations, permits, and requirements apply to each of your facilities and activities. The applicability matrix provides a cross-reference between your facilities and the regulatory obligations that apply to them, making it easy to identify gaps and ensure complete coverage.

Compliance Dashboards

Real-time dashboards display permit compliance KPIs including total permits by status, overdue tasks, upcoming deadlines, compliance task completion rates, renewal timelines, and facility-level compliance scores. Dashboards can be configured for facility-level or enterprise-level views.

Mobile Access

The Ecesis mobile app provides field access to permit information, task completion, inspection data entry, and photo documentation. Complete BMP inspections, stormwater monitoring, and equipment checks from a phone or tablet with offline support.

What is environmental permit management software?

Environmental permit management software is a centralized platform for tracking all of an organization's environmental permits, their conditions and requirements, renewal dates, reporting deadlines, and associated compliance tasks. It replaces spreadsheets, paper permit binders, and manual calendar reminders with automated workflows, task assignments, deadline notifications, and dashboards that provide real-time visibility into permit compliance status across all facilities.

What types of environmental permits can the software track?

Ecesis can track any type of environmental permit, including Clean Air Act permits (Title V, minor source, PSD, NSR), NPDES and state water discharge permits, stormwater permits (MSGP, CGP, individual), RCRA hazardous waste permits and generator requirements, underground storage tank permits, underground injection control permits, wetland and Section 404 permits, state-specific operating permits, and any other permit with conditions, deadlines, or reporting obligations.

How does permit tracking software help prevent violations?

Permit tracking software prevents violations by converting static permit documents into actionable tasks with assigned owners and deadlines. Automated reminders notify responsible staff before deadlines, escalation rules alert managers when tasks are overdue, and compliance dashboards provide real-time visibility into which permits are in compliance and which have outstanding requirements.

Can the software manage permits across multiple facilities?

Yes. Ecesis is designed for organizations managing permits across multiple sites. Each facility maintains its own permit register with site-specific conditions and requirements, while corporate or regional managers can view compliance status across all facilities from a single dashboard.

Does the software integrate with compliance calendars and task management?

Yes. Ecesis permit management integrates directly with the compliance calendar and task management modules. Permit conditions become recurring or one-time tasks on the compliance calendar with assigned owners, due dates, and automated reminders. Completed tasks link back to the permit record, creating an audit trail.

How does permit management software help with audits and inspections?

When a regulator or auditor requests evidence of permit compliance, the software provides immediate access to the permit, its conditions, associated tasks and their completion records, uploaded documentation, and a complete audit trail showing when each requirement was addressed and by whom. This eliminates the time-consuming process of assembling compliance evidence from scattered files and spreadsheets.

Can I track permit renewal dates and get advance notice?

Yes. Every permit in the system includes its expiration and renewal date. Automated alerts can be configured to notify you at any lead time you choose (6 months, 12 months, etc.) before a permit expires, and the renewal process can be managed as a series of tracked tasks with assigned responsibilities and deadlines.

How is this different from the Compliance Obligations page?

The Compliance Obligations module is a broader tool for tracking all types of regulatory, contractual, and internal obligations. Environmental Permit Management is a specific application of that capability focused on the unique needs of permit tracking: permit registers, condition-level tracking, renewal management, reporting deadlines, and integration with environmental monitoring and reporting modules. Both are part of the same Ecesis platform and share data seamlessly.

Integrated Environmental Platform

Permit management does not exist in isolation. Air permits connect to emission tracking. Water permits connect to discharge monitoring and DMR reporting. Waste permits connect to waste management. Ecesis integrates all of these functions so that the data you collect for permit compliance flows through to reporting, and the tasks generated from permit conditions are tracked alongside all of your other EHS obligations.

Not Just Permits — Complete EHS

Unlike standalone permit management tools, Ecesis is a full EHS platform. You can manage environmental permits alongside incident reporting, inspections and audits, training, chemical management, management of change, and process safety. One login, one platform, one vendor.

Rapid Deployment

Ecesis is cloud-based and can be deployed in hours. Import your existing permit data, configure your compliance calendar, and start tracking immediately. There is no lengthy IT project or on-premise infrastructure required.

Customizable to Your Permits

Every organization's permits are different. Ecesis forms, obligation categories, task templates, and dashboard views are fully customizable to match your specific permits and how your team operates. You are not forced into a one-size-fits-all template.

Mobile Access

The Ecesis mobile app puts permit compliance tools in the hands of your field staff. Complete stormwater inspections, BMP checks, equipment monitoring, and sample collection documentation from a phone or tablet, with offline support for areas without connectivity.

Subject Matter Expertise

Our team includes environmental professionals who understand permit compliance. You get support from people who have managed environmental permits themselves, not just a generic help desk.

Affordable and Scalable

Ecesis is cost-effective for organizations of all sizes, from single-facility operations to multi-site enterprises with dozens of permits across multiple states. Pricing scales with your needs.