Respiratory Protection Compliance Calendar Software
OSHA's Respiratory Protection standard (29 CFR 1910.134) requires a comprehensive written program with annual fit testing, medical evaluations, equipment inspections, training, and program evaluations. For organizations with dozens or hundreds of respirator users across multiple types of respirators and exposure hazards, tracking every employee's fit test date, medical clearance, and training status is a major administrative challenge.
Our Respiratory Protection Compliance Calendar Software and mobile app ensures every fit test, medical evaluation, inspection, and training requirement is scheduled, assigned, and documented.
Key Respiratory Protection Deadlines
Fit Testing
Each employee using a tight-fitting facepiece must be fit tested at least annually and whenever a different respirator facepiece is used.
Medical Evaluation
Medical evaluation by a PLHCP must be completed before an employee is fit tested or required to use a respirator in the workplace.
Respiratory Protection Training
Train employees on why the respirator is necessary, its limitations, proper use, maintenance, and medical signs that may limit use.
Emergency SCBA Inspections
Inspect SCBAs stored for emergency use at least monthly, including air cylinder pressure checks. Document each inspection.
SCBA Flow Testing
SCBA regulators and valves require annual flow testing to verify proper function and breathing air delivery.
SCBA Cylinder Hydrostatic Testing
SCBA cylinders must be hydrostatically tested per DOT schedules — every 3 years for fiberglass-wrapped or 5 years for steel/aluminum cylinders.
Cartridge/Filter Change Schedule
Replace respirator cartridges and filters per the employer's change schedule based on exposure conditions, not waiting for breakthrough.
Breathing Air Quality Testing
Test breathing air quality for supplied-air respirators to verify Grade D air requirements are met.
User Seal Check
Employees must perform a user seal check each time they put on a tight-fitting respirator to verify adequate seal.
Program Evaluation
Evaluate the respiratory protection program to ensure it is being properly implemented and that correct respirator selection is being made.
Required Program Elements
29 CFR 1910.134 requires a comprehensive written respiratory protection program. Our software helps track the recurring requirements within each element:
Written Program
Worksite-specific procedures for required elements
Medical Evaluations
PLHCP evaluation before fit testing or use
Fit Testing
Annual QLFT or QNFT for tight-fitting respirators
Respirator Selection
Appropriate selection based on hazard and exposure
Training
Annual training on use, limitations, and maintenance
Maintenance & Care
Cleaning, inspection, repair, and storage procedures
Breathing Air Quality
Grade D air for supplied-air respirators
Program Evaluation
Annual evaluation of program effectiveness
Recordkeeping
Fit test records, medical evaluations, training
Software Features for Respiratory Protection
Fit Test Scheduling
Track annual fit test dates for every employee and respirator type with automated reminders before expiration.
Medical Evaluation Tracking
Track medical evaluation status and clearance for each employee, including re-evaluation triggers.
SCBA Inspection Management
Schedule monthly, annual, and hydrostatic testing inspections for all SCBA units by serial number.
Training Management
Schedule and track annual respiratory protection training for all respirator users.
Cartridge Change Tracking
Manage cartridge and filter change schedules based on exposure conditions and manufacturer recommendations.
Air Quality Testing
Schedule and document breathing air quality testing for supplied-air systems.
Program Evaluation
Schedule annual program evaluations and track findings, corrective actions, and improvements.
Mobile App
Document inspections and manage compliance tasks from the field with our mobile app.
