Automated External Defibrillators (AEDs) are critical life-saving devices found in workplaces, schools, and public spaces. When sudden cardiac arrest strikes, an AED can mean the difference between life and death, but only if the device is functional and ready to use. Studies have shown that approximately 23% of AED failures are attributable to expired batteries and pads or inadequate maintenance. Regular inspections ensure your AEDs are always ready when seconds count.
Free AED Inspection Checklist
Download our Word document checklist for monthly AED readiness inspections.
Download Checklist (.docx)Why AED Inspections Are Required
FDA Regulation — Class III Medical Device
The FDA classifies AEDs as Class III medical devices under Title 21, Part 870.2250 of the Code of Federal Regulations (CFR) — the highest level of regulatory control. AEDs must receive FDA clearance or approval to be marketed in the United States. The FDA requires manufacturers to provide complete information on use, installation, operation, training, and maintenance. Organizations should register AEDs with the manufacturer to receive safety alerts, software updates, and recall notifications.
OSHA General Duty Clause and Publication 3185
While OSHA does not have a specific standard mandating AED use or maintenance, OSHA Publication 3185 (2003) encourages employers to install AEDs in workplaces and provides resources for implementation. OSHA's General Duty Clause (Section 5(a)(1) of the OSH Act) requires employers to maintain a workplace free from recognized hazards likely to cause death or serious physical harm. A non-functional AED could be considered a failure to meet this obligation. OSHA also encourages including AED inspections in regular workplace safety audits.
American Heart Association (AHA) Guidelines
The AHA recommends monthly and annual AED inspections to ensure devices are ready for use. Monthly checks should verify battery charge status, pad expiration dates, and device self-test results. The AHA also emphasizes regular training for designated AED responders, recommending refresher courses at least every two years.
State and Local Laws
Many states have specific AED requirements that go beyond federal guidelines. For example, California requires AED inspections at least every 90 days and annual notification to building tenants of AED locations. Other states may require AED registration, medical director oversight, training mandates, or specific placement requirements. Check your state and local regulations for requirements that apply to your organization.
Monthly Inspection Checklist
Monthly inspections are visual readiness checks that can be performed by any trained staff member. They take approximately 2-3 minutes per unit.
| Inspection Item | Expected Result / What to Check |
|---|---|
| Status indicator / readiness light | Green light or checkmark displayed (varies by manufacturer). A flashing red light or warning symbol indicates a problem requiring immediate attention. Consult manufacturer manual for your model's specific indicators. |
| Battery status | Battery installed and within its expiration date. Check the battery charge indicator if available. Most AED batteries last 2-5 years depending on the manufacturer and model. |
| Electrode pads | Pads sealed in original packaging and within expiration date. Both adult and pediatric pads (if applicable) present and not expired. Verify correct pad type for your AED model. |
| Physical condition | No cracks, dents, or visible damage to the unit. Screen or display undamaged. All buttons and controls intact. Carrying case clean and in good condition. |
| Accessibility and location | AED is in its designated location and easily visible. No obstructions blocking access. AED sign clearly visible. Unit can be reached within 3-5 minutes from any point in the coverage area. |
| Cabinet or storage case | Wall cabinet undamaged with door opening freely. Alarm functional (if equipped). Cabinet is not locked or key is immediately accessible. Temperature within manufacturer-specified range. |
| Accessories and supplies | Rescue kit present with CPR barrier mask, disposable razor, scissors, gloves, and towel. Spare battery available (recommended). All supplies within expiration dates. |
| Self-test verification | Confirm the AED has been performing automatic self-tests (most modern AEDs run daily or weekly self-diagnostics). Review any error codes or alerts from the self-test log if accessible. |
| Signage | AED location sign posted and visible. Usage instructions posted near the device in at least 14-point font. Emergency contact numbers clearly displayed. |
Annual Inspection Items
In addition to the monthly checks, perform these items annually or as recommended by the manufacturer. Annual inspections should be conducted by a qualified professional.
| Inspection Item | Expected Result / What to Check |
|---|---|
| Comprehensive device test | Perform a full functional test per manufacturer instructions. Verify shock delivery capability using a test load (if supported by the device). Confirm voice prompts are clear and audible. |
| Software and firmware | Verify the AED software is current. Check with the manufacturer for any available updates. Confirm the device is registered with the manufacturer for recall and update notifications. |
| Training program review | Verify all designated AED responders have current CPR/AED training. Schedule refresher training for any certifications expiring within the next year. Update the AED responder list. |
| Replacement planning | Review battery and pad expiration dates and order replacements before they expire. Plan for device replacement if nearing end-of-life (typical AED service life is 8-12 years). |
| Program documentation | Review and update your written AED program. Verify medical director oversight is current (if required by your state). Ensure all inspection records are complete and filed. |
Corrective Actions
Common Issues and Responses
- Expired battery: Order a replacement immediately from the manufacturer or authorized dealer. Note that battery replacement intervals vary by manufacturer (typically 2-5 years for standby batteries).
- Expired electrode pads: Replace immediately. Never use expired pads as adhesive degradation can prevent proper contact and shock delivery.
- Failed self-test: Contact the manufacturer's technical support. Do not attempt to repair the device yourself. If a replacement unit is available, swap it in while the failed unit is serviced.
- Physical damage: Remove the unit from service and arrange for professional repair or replacement. Temporarily reposition a nearby AED to cover the gap if possible.
- Missing or depleted accessories: Restock the rescue kit immediately. Ensure spare supplies are maintained in inventory.
Download the Free Checklist
Get our AED inspection checklist in Word format. Customize it for your organization and AED models.
Download Checklist (.docx)Ecesis EHS Software
Inspections
Digital inspection forms with mobile completion, photo capture, and corrective actions.
Safety Inspections
Workplace safety inspections with automated scheduling and deficiency tracking.
Preventive Maintenance
Schedule AED battery and pad replacements before expiration dates.
Training
Track CPR/AED certifications and schedule refresher training for responders.
Compliance Calendar
Track AED inspection schedules, replacement dates, and training deadlines.
Task Management
Assign and track corrective actions from AED inspections to completion.
