Mobile Asbestos
Inspection App

AHERA Periodic Surveillance

The most frequent asbestos field activity for schools is the 6-month periodic surveillance required by AHERA. With the mobile app, trained custodial or maintenance staff can:

• View a list of all materials requiring surveillance in the current building
• Navigate by floor and room to check each material systematically
• Record the current condition of each material (no change, minor damage, significant damage)
• Take photos of any damage, deterioration, or changes since the last observation
• Flag materials that need immediate attention or follow-up
• Confirm that warning labels are present and legible
• Submit completed surveillance with date, time, and observer name automatically recorded

3-Year Reinspections

Accredited inspectors performing AHERA 3-year reinspections or comprehensive building surveys can use the mobile app as their primary data collection tool:

• Access the existing material inventory for the building being inspected
• Update condition assessments for each previously identified material
• Add newly discovered suspect materials with location, type, and quantity
• Record sample collection details linked to specific materials and locations
• Document inaccessible areas and the reason for inaccessibility
• Capture photographic evidence of material conditions throughout the building

Pre-Renovation and Pre-Demolition Surveys

Before any renovation or demolition project, an asbestos inspection of the affected areas is required. The mobile app streamlines this process:

• Reference existing asbestos data for the building to identify known materials in the project area
• Document additional materials found during the pre-renovation survey
• Record quantities in linear feet, square feet, or cubic feet for NESHAP threshold assessment
• Capture sample locations for laboratory analysis
• Generate inspection data that feeds directly into the NESHAP notification process

Building Diagrams in the Field

One of the most valuable mobile capabilities is the ability to view building diagrams and floor plans while on site. Inspectors and surveillance staff can see exactly where asbestos-containing materials are located within each building, floor, and room before they enter a space. This is critical for:

• Guiding surveillance staff to the specific locations that need to be checked
• Helping maintenance workers and contractors understand where ACM is located before performing any work
• Verifying that the documented material locations match what is physically present
• Identifying materials that may have been missed in previous inspections

Offline Data Collection

Asbestos materials are often located in basements, mechanical rooms, crawl spaces, and other areas where cellular and Wi-Fi connectivity is unreliable or unavailable. The Ecesis mobile app supports full offline operation:

• Download building data and inspection forms before entering the building
• Collect all inspection data, photos, and notes without any network connection
• Data syncs automatically to the central system when connectivity is restored
• No risk of lost work due to dropped connections or signal interruptions

Photo Documentation

Photographic evidence is essential for asbestos inspections. The mobile app integrates directly with the device camera:

• Take photos directly within the inspection workflow and attach them to specific material records
• Photos are automatically timestamped and linked to the building, room, and material
• Build a photographic history of material conditions over time by comparing photos from successive inspections
• Eliminate the problem of unlinked photos sitting in personal camera rolls

Real-Time Compliance Visibility

As soon as an inspection or surveillance activity is completed and synced, it appears in the central system. The AHERA Designated Person or facility manager can see which buildings have been inspected, which are pending, and whether any findings require follow-up, all without waiting for paper forms to be returned and entered.

Elimination of Data Entry Backlog

With paper-based inspections, there is always a lag between when data is collected and when it enters the system. During that gap, the compliance record is incomplete and decisions are being made without current information. Mobile inspections eliminate this backlog entirely.

Consistent Data Quality

Digital forms enforce consistency in how data is recorded. Required fields ensure that nothing is skipped. Dropdown menus standardize condition assessments and material types. This produces cleaner, more reliable data than freeform handwritten notes.

Defensible Compliance Records

Every mobile inspection is automatically recorded with the date, time, user, and location. Timestamped photos provide visual evidence of material conditions. This creates an audit trail that demonstrates exactly when surveillance was performed and what was observed, which is invaluable during regulatory inspections or legal proceedings.

Can I complete AHERA 6-month surveillance on a mobile device?

Yes. The Ecesis mobile app allows trained staff to complete AHERA periodic surveillance directly from their phone or tablet while walking the building. You can view the materials requiring surveillance, record condition observations, take photos, note any changes or damage, and submit findings that sync directly to the central asbestos management system.

Does the mobile asbestos inspection app work offline?

Yes. The Ecesis mobile app supports offline data collection, which is essential for inspections in basements, mechanical rooms, and other areas with poor connectivity. Data entered offline syncs automatically to the central system when connectivity is restored.

What devices does the Ecesis asbestos inspection app support?

The Ecesis mobile app is available for both iOS (iPhone and iPad) and Android devices. It can be downloaded from the Apple App Store and Google Play Store. Tablets are particularly useful for inspections that benefit from a larger screen for viewing floor plans and material details.

How does mobile inspection data get into the asbestos management system?

Data collected during mobile inspections syncs directly to the Ecesis cloud-based asbestos management system. There is no manual transcription, re-entry, or file transfer required. Inspection findings, photos, condition assessments, and notes are immediately available in the central system once synced.

Can photos be attached to asbestos inspection records on mobile?

Yes. The mobile app allows inspectors to take photos directly from the device camera and attach them to specific material records, rooms, or inspection findings. Photos are timestamped, providing documented evidence of material conditions at the time of inspection.