Hazard Communication (HazCom) Compliance Calendar Software
OSHA's Hazard Communication standard (29 CFR 1910.1200) requires employers to inform employees about the hazardous chemicals they work with through a comprehensive program of labels, Safety Data Sheets (SDS), training, and a written hazard communication plan. With chemicals constantly being added, removed, and reformulated, maintaining compliance requires continuous attention to SDS updates, inventory changes, labeling, and training triggers.
Our HazCom Compliance Calendar Software and mobile app ensures every SDS review, training requirement, inventory update, and program review is scheduled, assigned, and documented.
Key HazCom Compliance Deadlines
Employee Training
Train employees at initial assignment and whenever a new chemical hazard is introduced into their work area. Training must cover SDS interpretation, label comprehension, and protective measures.
Refresher Training
While OSHA does not mandate annual refresher training, best practice is to conduct annual refreshers to reinforce GHS label reading, SDS access, and emergency procedures.
SDS Updates
Review and file updated SDSs when received from manufacturers. Verify the 16-section GHS format and ensure employees are informed of significant hazard changes.
Chemical Inventory Review
Update the chemical inventory when products are added, removed, or reformulated. Verify every chemical in the workplace has a corresponding current SDS.
Written Program Review
Review and update the written hazard communication program to reflect changes in chemicals, processes, work areas, and responsible personnel.
Container Labeling Verification
Verify all containers of hazardous chemicals have proper GHS-compliant labels with product identifier, signal word, hazard statements, pictograms, and precautionary statements.
Secondary Container Labels
Ensure all secondary (workplace) containers are labeled with the product identity and appropriate hazard warnings unless the immediate-use exemption applies.
Contractor Notification
Inform contractors of hazardous chemicals they may encounter, the location and availability of SDSs, and precautionary measures for normal and emergency conditions.
Non-Routine Task Communication
Provide information on chemical hazards to employees before they perform non-routine tasks involving exposure to hazardous chemicals.
HCS 2024 Transition Deadlines
Track compliance transition deadlines for OSHA's updated Hazard Communication Standard aligned with GHS Revision 7.
HazCom Program Elements
A compliant HazCom program requires several interconnected elements, each with its own recurring compliance activities:
Written Program
Worksite-specific plan describing how the employer meets each element of the standard
Chemical Inventory
List of all hazardous chemicals known to be present in the workplace
Safety Data Sheets
16-section GHS format SDS for every hazardous chemical, readily accessible
Container Labels
GHS-compliant labels on shipped and secondary containers
Employee Training
Initial and new-hazard training on chemical risks and protective measures
Contractor Communication
Information sharing with on-site contractors about chemical hazards
Non-Routine Tasks
Hazard communication for tasks outside normal work assignments
Pipe Labeling
Identification of hazardous chemicals in piping systems
Recordkeeping
Training records and SDS retention (30 years per 1910.1020)
Software Features for HazCom Compliance
SDS Management
Track SDS inventory, review dates, and updates with our chemical management software.
Chemical Inventory Tracking
Maintain a current inventory of all hazardous chemicals with automatic SDS cross-referencing.
Training Scheduling
Track initial training, new-hazard training triggers, and annual refreshers for all employees.
Label Compliance Tracking
Schedule and document container labeling audits to verify GHS compliance.
Program Review Reminders
Schedule annual written program reviews with automated reminders and revision tracking.
Contractor Notification
Track contractor chemical hazard communications and documentation requirements.
Transition Deadline Tracking
Monitor OSHA HCS 2024 transition deadlines for GHS Revision 7 compliance.
Mobile App
Access SDSs, verify labels, and manage chemical compliance from the field with our mobile app.
