Personal Protective Equipment (PPE) Compliance Calendar Software
OSHA's Personal Protective Equipment standard (29 CFR 1910.132) and its companion standards for specific PPE types require employers to assess workplace hazards, select appropriate PPE, train employees, and maintain equipment throughout its service life. With multiple PPE categories, varying inspection intervals, manufacturer replacement schedules, and training requirements across every work area, tracking compliance demands a systematic approach.
Our PPE Compliance Calendar Software and mobile app ensures every hazard assessment, training requirement, inspection, and replacement cycle is scheduled, assigned, and documented.
Key PPE Compliance Deadlines
Workplace Hazard Assessment
Assess the workplace to determine if hazards requiring PPE are present. Certify the assessment in writing with the workplace, evaluator name, and date. Reassess when conditions change.
Hazard Assessment Review
Review existing hazard assessments to ensure they remain current. Update when new processes, equipment, chemicals, or tasks are introduced.
PPE Training
Train each employee on when PPE is necessary, what is required, how to properly use and adjust it, its limitations, and proper care and disposal.
Retraining
Retrain when workplace changes affect PPE requirements, PPE types change, or when employee behavior indicates inadequate understanding of PPE use.
User PPE Inspection
Employees must inspect PPE before each use for signs of damage, deterioration, or defects that could reduce protective capability.
Formal Equipment Inspections
Conduct documented inspections at intervals specified by manufacturers and OSHA standards. Electrical protective equipment (1910.137) has specific testing intervals.
PPE Replacement Cycles
Replace PPE when it reaches manufacturer-specified service life limits, after impact events, or when inspection reveals defects.
Electrical Protective Equipment Testing
Insulating gloves must be electrically tested before first issue and every 6 months thereafter. Insulating blankets, covers, and sleeves have specific testing intervals.
Hard Hat Replacement
Replace hard hat shells and suspensions per manufacturer recommendations, typically every 2-5 years for shells and annually for suspensions, or after any impact.
PPE Program Review
Review the overall PPE program including hazard assessments, selection criteria, training effectiveness, and equipment condition.
PPE Categories & Inspection Requirements
Eye & Face (1910.133)
Safety glasses, goggles, face shields. Inspect for scratches, cracks, fit. Replace damaged lenses.
Head (1910.135)
Hard hats Type I/II, Class E/G/C. Replace shells every 2-5 years, suspensions annually.
Foot (1910.136)
Safety-toe shoes, metatarsal guards. Inspect soles, toe caps, electrical rating integrity.
Hand (1910.138)
Chemical, cut, heat, electrical gloves. Selection based on hazard. Inspect before each use.
Electrical (1910.137)
Insulating gloves, blankets, sleeves. Electrical testing every 6-12 months per voltage class.
Hearing (1910.95)
Earplugs, earmuffs per hearing conservation program. Annual audiometric testing required.
Software Features for PPE Compliance
Hazard Assessment Scheduling
Schedule and track workplace hazard assessments with written certification documentation for every work area.
Training Management
Track PPE training for each employee by PPE type with retraining triggers and completion records.
Inspection Scheduling
Schedule formal PPE inspections at manufacturer-specified intervals with automated reminders.
Replacement Cycle Tracking
Track manufacturer service life limits and replacement dates for every piece of PPE.
Electrical Equipment Testing
Schedule 6-month electrical testing for insulating gloves, blankets, and sleeves per 1910.137.
PPE Inventory
Maintain inventory of all PPE by type, location, issue date, and condition status.
Program Review Reminders
Schedule annual PPE program reviews and track findings and corrective actions.
Mobile App
Document PPE inspections and hazard assessments from the field with our mobile app.
